Adaption of Just List

Use cases

Just List is a great tool for managing task lists. It can generally be used for two use cases:

• Personal lists: managing your own to-do list
• Collaborative lists: managing to-do lists collaboratively with your team

Personal lists

Managing your personal task list with Just List is easy and requires no explanation or preparation: just create tasks, put them in order and check them off when done.

If Just List is used for managing personal to-do lists, everybody can choose whether they want to do it or not. A commitment of an entire team to using Just List is not needed. Hence, many users will habitually stick to whatever they use – the spectrum ranges from (offline) notebooks and stickers to MS Outlook to mobile apps.

Collaborative lists

Managing to-do lists with your team in Just List also requires no set-up time: If there is e.g. a project that requires certain steps, just create a list of to-dos and assign them to the people responsible.

However, this requires that every member of the project team actually uses Just List and keeps his or her to-dos up-to-date – otherwise the lists will be outdated and/or incomplete. Thus, it is advisable that the entire team commits to using Just List before the start of the project.

Usage

Managing to-dos is a use case which is usually needed a few times a day. In any case, users will (have to) come back regularly to update their task lists. Thus, the use case has the potential to draw users in Just List and achieve successful adoption even if it is the only Just Social app being used. However, compared to Just Drive and Just Connect, the use case of Just List tends to be a less sticky:

On the one hand, team collaboration hardly works without a chat and a file sharing tool. We all know this from our private lives: if we took away our ability to communicate (e.g. WhatsApp) and to share files (e.g. Dropbox), we would be in serious trouble.

On the other hand, few people even use to-do apps with their family and friends. Although coordinating tasks plays a much bigger role at our work places, many teams get by just fine with the help of boards, stickers and notebooks. A digital task management tool like Just List only becomes indispensable when a project reaches a certain size or complexity or when the team members are dispersed in different locations.

Consequently, Just List may only be used by selected teams and individuals instead of the entire company. Moreover, some teams may need more complex project management tools like Jira because their use case requires additional features like time tracking.

Both is not a problem but perfectly fine since as task management is highly specific to the team or project at hand. Thus, having only a single and company-wide system to manage tasks is unlikely. Consequently, the use of Just List (and other task or project management systems) must be evaluated on the level of each team and not the organization.